BASA Online Registration Instructions

 

Please read all of the instructions before registering!!

 

Please be sure to read section 5d and 6 (Volunteering) carefully!!!

 

We are very excited to be able to bring you an online registration system.  We hope you find it convenient and easy to use. You can pay by credit card or by check for your online registrations.

 

Below are instructions for using our online registration system. Please read the instructions completely.  These instructions are intended to make sure that registration goes smoothly for you and for us. 

 

If you have any questions about the registration screen or using the online registration system please contact our service provider Blue Sombrero at support@bluesombrero.com or by phone at 877-887-1042. Their business hours are from 9:00am – 6:00pm Monday – Friday.

 

If you have any questions about Bay Area Soccer Association or our Fall League please be sure to read our Newsletter, if you still have questions contact Steve Welter at swelter@chartermi.net or 751-9529, email is the preferred contact method. Please understand that we are all volunteers and we may be away for a few days and may not get back with you immediately. 

 

The registration page link is at the bottom of this document.  If this is your fist time using our online system please continue to read the instructions before continuing on to the registration page.

 

Registration Steps

  1. Parents information page –
    1. Returning Registrations (You have registered online with BASA in the past)

                                                               i.      Click on the ‘Login’ button in the upper left corner of the screen.

                                                             ii.      Enter your username and password in the boxes provided and click on login.  Your user name and password were emailed to the email address on record on June 28th.  If you do not have your user id or password please click on the ‘Forgot your username/password” button and enter your email address, and we will send your user name and password to that address.

    1. New Registrations (You are new to BASA or have not registered online before)

                                                               i.      When you first go to the registration page you will need to create a main user account.  Click on the ‘Register’ button in the top left corner of the page. You will be taken to a page where you enter in your information (This is the parents information NOT the players information). Click on ‘Next’ to continue with the registration process.

                                                             ii.      Please be sure your email address is correct as this will be where your registration confirmation is sent.  We will not sell or give away your email address!  BASA takes your privacy seriously and we will only use your email address to contact your about BASA related events, such as future seasons, summer camps, your volunteer time, etc.

                                                            iii.      Please keep your user id and password in a safe place as this will be your login information for registering in the future.

 

  1. Player information page –
    1. Returning Registrations (You have registered online with BASA in the past)

                                                               i.      Click on the “Register Now” button in the upper left corner to start the registration process.  Go to step 3 below and continue to follow the instructions.

    1. New Registrations (You are new to BASA or have not registered online before)

                                                               i.      Please enter the player’s information on this page.  Please be sure to double check the player’s birth date information.  The players email address is optional and should be left blank. Once the form is completed click on the ‘Next’ button at the bottom of the page.

1.      You will be taken to an ‘Available Programs’ page for the player just entered.  If you have additional players to register please click on the ‘Update and Add Another Participant’ button at the bottom of the page before you register this player!!  Adding all of the players first will make the registration process easier.  Repeat this step as necessary to add all of your players.

 

  1. Available Programs – The available programs page will show all of the players you have entered into the system and the programs that we have available for them to participate in.  The available programs listed will be based on your child’s gender and age.  Please pick the appropriate program for your child.  If given the option for the Travel program do NOT select the Travel Program unless your child tried out and was selected for the Travel or Majors program! The price listed on the right hand side of the selection line does not include the second child discount if appropriate or any volunteer fees that may be assessed if you choose not to volunteer.  Once you have selected a program for each child that will be playing click on the ‘Next’ button at the bottom of the screen.

 

  1. Shopping Cart Details – This is just a review screen so you can see what you have selected so far. If you picked the wrong program for your, child click the ‘Back’ button at the bottom of the screen (Never use the back button on your browser). If all of the information looks ok click the ‘Next’ button at the bottom of the screen to proceed.

 

  1. Additional Participant Information – Other info for each child will be gathered on this screen.  Please enter the information as required. 
    1. You MUST accept the waiver in order to continue with the registration, please be sure to read the waiver completely. 
    2. Please select the nearest public elementary school (If you are a High School player please select your High School).  We will attempt to use this information when forming teams, please see our registration information for additional information on team formation.
    3. Special Participant Requests – This is where you can make play-up requests, or team assignment requests.  We do NOT guarantee that any requests can or will be honored; we only accept team assignment requests for U6 and under.  We do not issue refunds if a request is not honored.  Please see our registration flyer for more info on requests.
    4. Volunteer Time – You will be presented with a question at the bottom of each child’s ‘Other Information page’ on whether or not you will be volunteering for this child, if you are volunteering you MUST answer ‘Yes’ to this question. If you do not wish to volunteer answer ‘No’ to this question and you will be charged the $25 non-volunteer fee for each child.  If you are coaching you must answer ‘Yes’ to this question for all of your children that are being registered, even if you are not coaching all of them.

 

  1. Volunteer Section – Whether or not you selected ‘yes’ or ‘no’ to the volunteer question on the previous page you will come to this page.  If you selected ‘No’ to the volunteer question on the previous page just click on the ‘Next’ button at the bottom of this page and you will continue on with registration.   If you selected ‘Yes’ please click the boxes next to the fields that are bold or highlighted.  Once you click on the boxes additional information will be presented on the page.
    1. All volunteer jobs will be listed on this page for all available age divisions.  Please scroll the list until you find your child’s name under the third (3rd) column.  Please select one job for each child registered.
    2. Job descriptions are listed in the 4th column.  If the description starts with ‘**Closed – do not select’ it means that enough people have volunteered for that job and the selection is closed.  Please do NOT select a closed job.
    3. Volunteer job information –

                                                              i.      Game day volunteers (Concessions, Setup, and Cleanup) – Because of the split weekend schedule you will just pick the weekend you wish to work and we will schedule you around your games.  You may work on Saturday or Sunday depending on which day your child plays.

                                                            ii.      Jersey sales scheduled before the season will be from 5:15 – 8:15pm, you will be expected to work the entire shift. 

                                                          iii.      Jersey sales on the first Saturday of the season will be scheduled around your child’s game but we can NOT guarantee it will be immediately before or after your game.  You will be scheduled for between 1 hour and 1.5 hours.

                                                          iv.      Coaching – if you volunteer to coach you only need to pick one child to coach and you do not need to select an additional volunteer job.  If you want to coach more than one child please mark coach next to each child you wish to coach.

                                                            v.      Assistant Coach - We value our assistant coaches greatly but we are unable to count that towards your volunteer time.  Because of past abuse assistant coaches MUST also select an additional volunteer job.  Simply mark the assistant coach job and also an additional job.

    1. Please understand we are all volunteers, including the Volunteer Coordinator, and it takes many hours to coordinate the volunteers.  We are unable to move, reschedule, or find something else you can do if you miss your volunteer time.  We will bill you the $35 no show fee if you do not show for your scheduled time.

 

  1. Additional Volunteer Info – If you are not the person doing the volunteering please enter the volunteers name here and their email address.  We will email a reminder about 5 days prior to your volunteer time. Please mark your calendar as a reminder for yourself. Please read the waiver and click on the accept button, you will be unable to continue if you do not accept the terms of volunteering.  If you have any special requests about your volunteer time you can enter them here.

 

  1. Checkout – You will see a summary of your order on this screen, along with any discounts or additional fees you may owe.  In the middle of the screen under ‘Payment Details’ you will be given two methods for paying, Credit Card and Check, please select your preferred payment method.
    1. Payment methods

                                                               i.      Credit Card – You are paying Blue Sombrero (our service provider) for this transaction. BASA has no access to your credit card information. The site you are entering your information into is a secure site.  You will receive an email confirmation of your payment at the email address you entered at the start of registration.

                                                             ii.      Check – BASA will accept your check or money order as payment for registration.  To pay by check simply select the check option and mail you payment to: Steve Welter at 102 Parkwood Ct., Bay City, MI 48708.

                                                            iii.      Regular Registration - Your payment must be received within 5 business days of when you register your child. If your payment is not received within the time frame late registration fees may be added to your account and must be paid before your child can be placed on a team. You will receive a confirmation email once your check is received and applied to your account. BASA is not responsible for lost or misdirected mail.

1.      Late Registrations – Check payments for late registrations must be received within 5 days of your online registration or your child will be removed from the registration system.  If your child is removed and team space fills up your check will be returned once received. You will receive a confirmation email once your check is received and applied to your account. BASA is not responsible for lost or misdirected mail.

 

  1. If you start a registration and exit the system before completing the registration the system will save your information.  When you log back in you can click on the ‘Shopping Cart Details’ on the right side of the registration page to continue with your registrations.  If your shopping cart is empty you can click on the ‘Register Now’ button in the upper left corner to start the registration process for any players in your list.

 

  1. Proof of Age - If this is your child’s first season playing with BASA you will need to provide us with proof of age.  You can scan and email a copy of your child’s Birth Certificate to birthcertif@basasoccer.com or send a copy to Steve Welter at 102 Parkwood Ct., Bay City, MI 48708. If you want your copy back you MUST provide a STAMPED self addressed envelope for us to return it to you in.  If you do not want if back we will shred the certificate.
    1. Regular Registration - Your child’s birth certificate must be received by August 1st. If your certificate is not received by August 1st late registration fees will be added to your account and must be paid before your child can be placed on a team. On August 6th if we still have not received the Birth Certificate we will cancel your Childs registration and refund your registration (less any credit card fees we have paid). BASA is not responsible for lost or misdirected mail.
    2. Late Registrations – Birth Certificates for late registrations must be received within 5 days of your online registration or your child will be removed from the registration system.  If your child is removed and team space fills up your check will be returned once received or your credit card payment will be refunded. BASA is not responsible for lost or misdirected mail.

 

 

 

Registration page: www.bluesombrero.com/bayareasoccer